Job Description

Operations Coordinator

Location: Novato, CA. (HYBRID)

12 Month Assignment (Potential to extend)

Pay Rate: $55-$59/hr. DOE

On behalf of our client a Biopharma company specialized in Therapeutics for patients with life threatening rare genetic diseases. The Executive Coordinator plays a critical role in supporting key operational functions and enhancing cross-functional collaboration.

Key Responsibilities:

• Maintain and regularly update internal communication platforms, including the TDS intranet site.
• Ensure organizational charts, project updates, and program status reports are accurate, clear, and current.
• Lead planning and execution of internal events including TDS town halls, coffee chats (TDS Connect), conferences, and social/community outreach activities.
• Manage event logistics, timelines, budgets, and post-event reporting in collaboration with stakeholders.
• Develop, coordinate, and distribute a quarterly TDS newsletter. Work cross-functionally to source content, highlight organizational milestones, and maintain a consistent tone and format.
• Produce weekly and monthly performance metrics reports across key categories such as safety, compliance, cost, delivery, and engagement.
• Support smooth transitions for new hires and departing employees by coordinating onboarding/offboarding logistics and communication in partnership with HR and department managers.
• Utilize collaboration tools, project tracking systems, and office software to support team effectiveness. Stay adaptable to new platforms and process improvements.

Education and Qualifications:

• Required 5+ years of experience in a business support, project coordination, or executive assistant role.
• Strong coordination skills and event planner capabilities
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook, Teams), and Concur expense reporting.
• Exceptional written and verbal communication skills across all organizational levels.
• Strong organizational and time-management skills with a proven ability to prioritize and manage multiple projects.
• Ability to work both independently and as part of a collaborative, cross-functional team.

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