Job Description

Location: Best Impressions Caterers

Job Type: Part-Time, On-Site (No Remote Work), Weekends Required

Position Summary: We are seeking an organized, detail-oriented, and communicative HR Scheduling Assistant to support the coordination and scheduling of a workforce of over 500 employees. The ideal candidate will have strong organizational skills, proficiency with tools such as Google Office Suite and Excel, and the ability to foster connections that ensure smooth event execution. This role requires the flexibility to work weekends and the ability to manage scheduling logistics for a large and dynamic team.

Key Responsibilities:

• Manage the scheduling of over 500 employees, ensuring accurate and timely coordination across departments.
• Organize and maintain employee schedules, ensuring proper coverage 
• Coordinate staff assignments, shift changes in a fast-paced environment.
• Communicate clearly and professionally with employees and department heads to ensure smooth scheduling and staffing operations.
• Utilize multiple platforms (Google Office Suite, Excel, etc.) to track and manage schedules, track attendance, and ensure records are up-to-date.
• Act as a liaison between employees and HR management, assisting with any scheduling-related concerns or questions.
• Foster strong working relationships with team members to maximize the success of events and staffing initiatives.
• Demonstrate initiative in contributing to team success
• Assist HR in identifying potential scheduling conflicts and proactively resolve issues to maintain smooth workflow.

Qualifications:

• Excellent communication and interpersonal skills to collaborate effectively with different teams.
• Strong problem-solving and conflict resolution skills.
• High attention to detail and the ability to multitask.
• Ability to maintain confidentiality and handle sensitive information.
• No remote work offered; full-time, in-office presence required.
• Required to work weekends, holidays, and irregular hours as needed. 

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