Executive Assistant (part-time) Job at Ultimate Staffing, Inver Grove Heights, MN

dHU2OGsrY1k1dkY3MXZLNmFhcVQzTlBCYkE9PQ==
  • Ultimate Staffing
  • Inver Grove Heights, MN

Job Description

We are looking to add a part-time Executive Assistant to our team! This is a hybrid position (20-25 hours per week)!

Pay Range: $30-$34/hour

Job Description:

  • Support the CEO with calendar management, communications, and internal coordination.
  • Oversee onboarding for new hires and interns, manage documentation (SharePoint), and liaise with IT for device/account setup.
  • Handle light office duties weekly, coordinate vendor and platform needs (CRM, ERP)
  • Assist in vendor coordination
  • Use tools like Excel and AI assistants (e.g., ChatGPT, Copilot) to streamline workflows. Perform ad hoc tasks as needed.

Requirements:

  • 3-5+ years in admin, ops, or executive support
  • Proficient with Microsoft 365, SharePoint, Adobe Suite
  • Experience with CRM/ERP tools (e.g., HubSpot, NetSuite)
  • Strong Excel and AI tool skills
  • Clear communicator, trustworthy, detail-oriented
  • Familiarity with managed IT providers


All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Tags

Part time, Work at office, Local area,

Similar Jobs

Mom to Virtual Assistant

Virtual Assistant 10-15 Hours per Week (IC-GC) Job at Mom to Virtual Assistant

 ...posts per month using SEO best practices Revamp 2-3 old blog postswith new photos, update new outline Organize videos into DropBox Organize photographs from photographers Manage weekly newsletter on Wednesday Manage FAQ / comments on blog Assist with... 

Vistage Worldwide, Inc.

Executive Coach Job at Vistage Worldwide, Inc.

 ...About the Company As the worlds largest CEO coaching and peer advisory organization for small and mid-sized businesses, Vistage has been empowering leaders since 1957. We unite high-integrity CEOs and business owners in confidential peer groups to drive better decision... 

WV Departments of Health, Health Facilities, and Human Servi...

Temporary Investigator Job at WV Departments of Health, Health Facilities, and Human Servi...

 ...oriented, experienced professional to join our team as a temporary Investigator. If you have a passion for justice, a keen eye for detail,...  ...compliance and workplace investigations. Limited Travel: Experience occasional travel (1-2 days per week) as part of your... 

Adfero

Web Developer Job at Adfero

 ...Adfero seeks a full-time Web Developer to join our interactive team. You will collaborate with developers, designers, and strategic communicators on advertising, public education, and issue advocacy projects that take the form of digital, print, mobile, and video for our... 

Gateway Group Personnel

Staff Accountant Job at Gateway Group Personnel

 ...needs Compile and analyze financial statements Manage budgeting and forecasting Qualifications Bachelor's degree in Accounting or related field Ability to interpret and analyze financial statements and periodicals Fluency in Microsoft Office suite (...