Client Correspondence Processing Specialist Job at Alexandra Lozano Immigration Law PLLC, Washington DC

c2VxK25lNFo1dkJ6MFBLOGJhbVczZGpPWkE9PQ==
  • Alexandra Lozano Immigration Law PLLC
  • Washington DC

Job Description

Job Summary:

The Client Correspondence Receiving Specialist performs duties related to the processing of correspondence and packages received in our company. The responsibilities of this position include working collaboratively with colleagues to ensure document consistency, providing employee training on document usage, and organizing documents throughout the organization. Ultimately, you will work with team members across the organization to ensure that our documents are well organized, easily accessible and that clients and the firm have their needed documents on time.

Responsibilities:

  • Receive and remove mail from bins.
  • Sort and process correspondence received for clients and/or the Firm
  • Load mail (from USCIS) onto automated equipment and monitor flow to ensure
  • continuous feed and properly scan of every document
  • Contact clients (by phone) to inform them about mail received for them (Work Permits
  • and Green Cards) confirming the way that they want to receive it.
  • Record (Litify) the conversation with client and outcome of the call
  • Mail out correspondence for clients, by creating the label and assuring that the
  • correspondence is sent correctly
  • Work with colleagues to ensure consistency of documentation practice across the company
  • Train employees on efficient correspondence processing management (if needed)
  • Ensure documentation integrity
  • Control access to documents

Qualifications:

  • 2-4 years’ administrative work or related experience
  • Bilingual (Spanish and English) · Organizational Skills: Documentation Specialists must possess strong organizational skills to manage multiple documents, versions, and revisions effectively, ensuring that documentation processes are streamlined and efficient.
  • Attention to Detail: Documentation Specialists should have strong attention to detail to
  • review, edit, and format documents accurately, identifying errors, inconsistencies, and
  • non-compliance issues, and ensuring document quality and integrity.
  • Communication Skills: Documentation Specialists must have strong communication
  • skills to collaborate effectively with cross-functional teams, convey information clearly
  • and accurately, and facilitate document reviews, approvals, and revisions.
  • Technical Proficiency: Documentation Specialists should be proficient in document
  • management systems, word processing software, spreadsheets, and other relevant tools
  • and technologies used to create, format, manage, and distribute documents.
  • Problem-Solving Skills: Documentation Specialists should have strong problem-solving
  • skills to identify issues, analyze root causes, and recommend solutions to address
  • documentation-related challenges, such as compliance gaps, process inefficiencies, and
  • quality issues.

Job Tags

Work visa,

Similar Jobs

General Shale

Production Supervisor Job at General Shale

 ...Motivating and directing employees to ensure compliance with production and quality goals, safety policies, and company rules. Coordinating...  ...improve process and safety issues. Organizing production schedules to ensure the maximum utilization of equipment and personnel.... 

Pacific Northern Academy

Early Childhood Teacher Job at Pacific Northern Academy

 ...emotional and academic development. We are looking for a highly qualified Early Years Teacher to work in our Preschool/Kindergarten division. The ideal candidate will have experience in Early Childhood Education or Elementary Education and a strong commitment to fostering a... 

Tutor Me Education

Online Instructor Job at Tutor Me Education

 ...Virtual instruction from your home computer, on your schedule! This is a remote job! Set your own availability and change it at any time Set your own hourly rate and negotiate on a per job basis We will ask you to share the subjects you can teach the best,... 

Dwellci AI

UI/UX Developer Job at Dwellci AI

 ..., AI, and design technology and now were looking for a UI/UX Developer whos excited about the challenge of visualizing complex 2D and...  ...and develop user interfaces that blend form and function across web-based environments from sketch-level 2D layouts to lightweight... 

Amergis

Travel CT Tech- Outpatient Job at Amergis

Salary: $3372 / WeekThe CAT/CT Scan Technologist produces computerized tomographic scanner radiographs of specific areas as ordered by a physician. These cross-sectional images provide detailed information about soft tissues, blood vessels, and bones, which are essential...